What is an observership experience and who qualifies?

An observer is a student who is involved in healthcare education through a formal officially recognized, educational program who requests approval to observe patient care in a CommUnityCare Clinic in a strictly non-medical capacity (i.e., this is a one-way experience with absolutely no physical contact with the patients). The student must attend a school/university and be enrolled in courses towards a degree. An example of an Observer is a pre-medical college student, or any student interested in pursuing a medical profession in the future.

Observation in limited to 24 hours. It does not need to be 3 consecutive days and can be spread over multiple days (within 1 month), but cannot exceed 24 hours. Observers must be 18 years of age or older, unless with parental consent. Observers will not assist in any procedures or take part in any action whatsoever other than passive observation at any time.

Who is NOT an Observer?

  1. Clinicians with a Texas Medical License who expect to practice medicine or engage in education.
  2. Visiting 4th year medical school students.
  3. Those in physician residency or fellowship training.
  4. Individuals who are observing patient care at the request of a patient or patient’s legal representative.
  5. Media or vendors.
  6. CommUnityCare associates observing patient care in a manner related to their job duties.

*Because of preceptor availability and clinic capacity, there are limited spaces available.

How do I apply?

Our organization has transitioned to a new process for receiving and reviewing observership opportunities. Students seeking shadowing experiences will submit a completed online application with required paperwork for consideration.

The Department of Education and Research at CommUnityCare has deadlines for each applicable term for accepting requests.

Spring Term Deadline: November 30

Summer Term Deadline: March 30

Fall Term Deadline: June 30

Please note all supplementary documents are to be completed prior to submission. All onboarding paperwork and applicable costs are independent of CommUnityCare and are at the responsibility of the student. Incomplete submissions beyond the deadline dates will not be considered. Deadlines are critical in meeting the follow-up requirements in the event the student's rotation request is approved.

The Observership application process is a 2-step process:

Step 1: Review and download the on-boarding compliance forms.

  1. Background Check
  2. Immunizations
  3. Code of Conduct
  4. ID Badge Agreement
  5. Professional Photo
  6. Shadowing Agreement

Review each required module.

Required Modules

Step 2: Complete the CommUnityCare Observership form below including documents and related modules. If the request is approved, the Department of Education and Research will reach out to you on the next steps. In the event the request is denied, our department will notify the student respectively.

Observership Application

Please note that the Department of Education and Research will evaluate each application on a case-by-case basis to determine candidates appropriately. A completed form does not guarantee placement. Limited to one application per term, per student.

Be sure to send a copy to yourself for your own records.


Please contact our Education and Research Department at: educationandresearch@communitycaretx.org.